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How to Notarize a Document in Illinois

How to Notarize a Document in Illinois

Notarizing a document is a crucial step in ensuring its authenticity and legality. A notary public acts as an impartial witness to the signing of important documents and verifies the identity of the signatories. If you reside in Illinois and are wondering how to notarize a document, this article will guide you through the process, step by step.

Step 1: Find a Notary Public
The first step in notarizing a document is to find a qualified notary public. Notaries public are appointed by the state and authorized to perform notarial acts. In Illinois, you can locate a notary public at various places, including banks, law offices, insurance agencies, or even online platforms that offer notary services.

Step 2: Prepare the Document
Ensure that the document requiring notarization is complete and ready for signing. It is essential to fill in all the required information before presenting it to the notary public. Make sure to leave the signature section blank until you are in the presence of the notary.

Step 3: Verify Your Identity
When meeting the notary public, you will need to provide satisfactory identification. Accepted identification documents typically include a driver’s license, passport, or state-issued identification card. The notary public will compare your identity to the information provided in the document and their records.

Step 4: Sign the Document in the Notary’s Presence
Once your identity has been verified, sign the document in the presence of the notary public. It is crucial not to sign the document beforehand, as the notary must witness the act of signing. The notary will also sign the document and affix their official seal or stamp.

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Step 5: Pay the Notary Fee
Notary publics may charge a fee for their services. The fee is typically nominal and can vary depending on the complexity of the document and the notary’s location. Prior to the notarization, confirm the fee with the notary public and be prepared to make the payment.

Step 6: Receive the Notarized Document
Once the document has been notarized, you will receive a copy of the notarized document. The notary public will retain a record of the notarial act in their journal, as required by Illinois law.


Q1: What is the purpose of notarizing a document?
A: Notarizing a document adds an extra layer of credibility and authenticity to important legal documents. It ensures that the signatories are who they claim to be and that they have willingly signed the document.

Q2: Can any document be notarized?
A: Not all documents require notarization. However, certain documents, such as wills, power of attorney forms, real estate deeds, and some financial agreements, often require notarization to be legally binding.

Q3: How much does it cost to notarize a document in Illinois?
A: The fee for notarizing a document in Illinois can vary. Notaries public are allowed to charge a maximum fee of $1 for an acknowledgment or jurat. However, additional fees may apply if the notary is required to travel or if the document is complex.

Q4: Can I notarize a document remotely?
A: Yes, Illinois allows remote notarization. Remote notarization involves the use of technology, such as video conferencing, to perform the notarial act. However, certain requirements must be met for remote notarization to be valid.

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Q5: Is a notarized document valid in other states?
A: Yes, a notarized document from Illinois is generally valid in other states. However, it is always advisable to check the specific requirements of the state where the document will be used, as some states may have additional requirements.

In conclusion, notarizing a document in Illinois is a relatively straightforward process. By following the steps outlined above and ensuring that you have all the necessary documentation, you can successfully notarize your important legal documents and ensure their authenticity and legal validity.

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